With God’s help, we will so order our lives after the example of Christ , that this child, surrounded by steadfast love, may be established in the faith, and confirmed and strengthened in the way that leads to eternal life.

Registration Policy

• Student registrations will be held in March, April, May and the beginning of June and will be accepted in direct correlation to securing the required number of adult volunteers as work leaders, chaperones, transportation and host homes.
• Students of adults volunteers will receive priority registration for the event.
• All forms will be posted to the Creekside website for download prior to registration.

Payment

• Payment in full is required by June 13.
• College students are welcome to join us as a volunteer and will not be charged a registration fee. (Please note that graduating seniors will be assessed the standard registration fee.)

Paperwork

• All documents (insurance card, online signature pages) are required by the beginning of COP.

Cancellation Policy

The following guidelines apply to cancellations & refunds:

• Notice of cancellation must be received by our COP Leadership or Student Minister in writing (email or postal mail).
• If student does not check in on the Sunday of COP or chooses to go home early for any reason other than an emergency, fees will not be refunded.

*NOTE: Full or partial refunds after the start of COP will not be issued.

Arrival/Departure Policy

COP starts on Sunday and goes through Thursday morning. Late arrivals and early departures will only be allowed on a preapproved exception basis or in emergency cases that are to be worked out with the Student Minister or the COP Leadership team. Removing a student from his or her family group early or adding a student after the week has begun is disruptive to the group process and to the other students in the group.

The following will be required for students who need to depart for appointments, sports practice, etc.

• Provide advance notification to COP Leadership or Student Minister via email before the Sunday of COP
• Sign the Departure log (located at the COP table in the atrium) for both departure and return (where feasible)  
• Arrange parental transportation (to and from) according to the student’s schedule

Student Driver Policy

It is not permissible for students to leave campus during free time or at any other time without advanced permission. Students must sign in and out using the departure log.

COP Leadership reserves the right to send home any student who chooses to leave the Creekside campus without permission during COP.

Should it be necessary to send a student home, the student and adult leader will call the parents, and the parents agree to leave immediately to come to the church or worksite to pick them up.

Medical Policy

• Parents must check in controlled substances (i.e., ADHD medication, benzos, prescription pain medications, etc.) with the medical liaison at drop-off. If a parent would like for the liaison to administer other prescription or non-prescription medications to his/her child, please let COP leadership or Student Minister know. Any meds turned in by parents should be submitted in a sealed baggie with student's name written legibly with a marker. Instructions should be very specific. Medications will be dispensed by the medical volunteer or work leader, and medications will be stored in the medical room
• Parents can also choose to send prescription or non-prescription meds with their students to keep with them and administer themselves
• Under no circumstances should any medications (prescription or non-prescription) be shared with others
• During the workday, work leaders will provide initial assessment and provide treatment for minor injuries
• If student is unable to continue participation in the workday due to injury or other health issue, arrangements will be made for family member or designated caregiver to pick up student until student is able to participate in activities
• COP will have a volunteer on campus each evening to tend to medical issues
• A designated area will be established for any injury assessment and treatment
• The volunteer will assess the injury / accident and apply appropriate treatment
• If outside medical attention is required, the volunteer will make that recommendation and contact the parents
• The volunteer will stay with the patient until the parents arrive for pick up

Dress Code Policy

• Long pants are required on certain job sites
• Shorts may be worn to designated worksites & for evening activities
• No short shorts will be permitted
• T-shirts or other short-sleeved shirts (no tank tops or crop tops)
• Closed toe shoes are required on ALL the job sites and reccomended for evening activities
• Flip flops or sandals for evening activities or pool time 
• Parents will be notified if your student does not have the required or appropriate clothing 
• Parents will be asked to bring additional clothing if something is deemed inappropriate
• Students should bring their own work gloves for worksites
• Clothing with any inappropriate words, images, etc will not be permitted
• Girls must wear a one piece swimsuit appropriate for a church event (if a pool is available to you at the host home) 

Dorming Policy

• Under no circumstances will a boy be allowed in a girl's dorming room, or a girl be allowed in a boy's dorming room
• Students may utilize their cell phone to listen to music but earbuds are required

In order to help ensure that all volunteers are managing student behavior to the same standard, we are providing some additional guidelines for specific areas. These guidelines are in addition to the instructions volunteers are given in both verbal and written format. The objective is simple – in everything we do, we want to glorify God.

Cell Phones

Cell phones have become an integral part of our lives and we want to balance their use during COP to ensure that students do not lose the focus for the week. To that end, cell phones may be used during free time, to and from the work sites and host home, and at night after lights out.

All cell phone activity must glorify God, and it will be the student’s job to monitor that effectively. Cell phones may be used at night as long as it does not disrupt others in either volume or light. Earbuds are required for listening to music, and students should shield their phones so that its light is not a disturbance to others.

Cell phones may be used during the day ONLY to take pictures but should then be put away immediately. No cell phones should be out AT ALL during worship, including during the speaker's message.

Lights Out

Students should settle down at this time but may not want to go to sleep. As long as they are quiet and not disrupting others who desire sleep, they may engage in phone texting, whispered conversations, etc.

Movies, Music, and Video Games

Movies and video games should be appropriate for COP and follow Student Ministry guidelines. The guideline stipulates that the rating should be G or PG or its equivalent for video games. Remember that we have younger students and rising 6th graders who are participating on Sunday and Monday. While it may be appropriate for an older student or it may even be something that parents would allow for their children, we have set the standard for Student Ministry and ask that it be honored.